Whether you are self-employed or a company founder and need a home office or want to set up an office in your company – furnishing the room can have its pitfalls.
After all, the way you furnish your office is often decisive for your efficiency at work: if there is not enough storage space, for example, you soon get lost in piles of paper and documents.
But how exactly do you set up an office as efficiently as possible? And which furnishings should be part of the basic equipment for the office?
We would like to help you with office furnishing so that you can feel as comfortable as possible and work as productively as possible.
Why is the right office furnishing so important?
There are many different reasons why it is advisable to set up your new office or home office in a well-considered, thoughtful and clever way – this may cost more time and possibly money, but experience shows that it pays off in the long run.
So don’t let yourself be seduced by attractive all-inclusive offers or cheap facilities, but think about the benefits they really offer before buying.
Increased efficiency at work
Of course, efficiency at work depends not only on your own motivation, but also on your office equipment.
For example, you may have difficulty making progress if you have to pick new documents from different stacks of paper for the current task, or even if necessary documents have been lost. Suitable storage space and clever organisational options are therefore already of great importance.
It becomes just as difficult if your work equipment itself does not meet your requirements and needs, i.e. suitable programs or storage capacities are missing.
Not only does the device need a secure location by means of a laptop stand, but you also need free work space all around to note, calculate or specify things.
In addition to tools, storage space and a desk, you also need various utensils to be productive and, of course, comfortable seating to be able to work in a concentrated and focused manner.
However, if the seat makes you constantly adjust and move it, you have already lost – because there is no longer any question of concentration.
As you can see, your office needs to be cleverly set up if you want to work as efficiently as possible. The storage space should be designed so that you can find and store important things quickly and systematically – the desk must offer space for every task at hand and look presentable, and there should also be good seating.
The whole thing is rounded off by decorations and important utensils that are used daily in the office.
So far, so good. In reality, however, very few offices are really efficiently furnished and leave virtually no room for creativity – not to mention a dreary and demotivating appearance.
Maintenance of health and well-being at work
Work usually takes up most of our day – week after week, year after year.
Surely you have also noticed that certain health problems can occur if you spend most of the day in front of the PC at work, remain in an unhealthy position or hardly get any exercise at all.
These factors initially manifest themselves through complaints such as head and neck discomfort, but over time serious health problems can arise.
Overweight, joint and back problems or even depressions are often the result for many people with predominantly office work.
It is therefore all the more important that you also place great value on ergonomic furniture when furnishing your office, that you can vary the working hours in terms of positions and thus do something good for body and soul. You also need options that keep your body as fit as possible even during a long working day.
Not for nothing do many company bosses even have fitness equipment in their office, which is even used during work.
Promotion of motivation through the necessary feel-good factor
Admittedly, motivation is sometimes simply lacking when you carry out the same tasks day in, day out or when you don’t see the fruits of your labour.
A dreary, lifeless and lovelessly furnished office can unfortunately intensify this effect, as it does not provide motivation itself, but also does not create a feel-good factor
Who would want to spend most of the day in a place where they don’t feel comfortable?
Therefore, when furnishing your office, it is also important to take into account that you must feel comfortable in the room with all its equipment. To work efficiently, you need not only peace and quiet and a good atmosphere, but also furniture that provides you with a place to retreat for a short break.
Decorations and motivating things like your own sources of inspiration round off the room in such a way that even after weeks you still have the desire and motivation to be productive in it.
Being representative – how your office radiates professionalism and strength
If you also have to receive customers or business partners in your home office or office in the company, give advice and the like there or delegate tasks to colleagues, your office must be appropriately representative.
This means it should look stylish and professional, but also convey your position. Furniture that has a representative and powerful look usually already achieves the desired effect.
For example, a desk can be advantageous, which can also be used like a counter due to its shape, thus providing space to communicate everything important to the person opposite.
A small reception niche does no harm in this case, nor do certificates and other achievements on the wall.
If you need a representative office, it should by no means appear untidy, chaotic or lacking in inspiration – because that leaves a corresponding impression on customers and business partners.
Individuality and seriousness, on the other hand, should be quietly expressed in your office.
What you actually need to furnish your office
If you have a free space available that is ideal as an office because of its nature, it can go to the office furnishing. First of all, of course, you will need all the furnishings that support you in your work, organize and store your utensils, and offer you comfort.
But what standard equipment is required?
Whatever work you do, these pieces of furniture should not be missing in any office and are standard equipment:
- a desk of a representative nature with a sufficiently large work surface, storage space and room for work equipment
- a comfortable office chair, which in the best case also looks representative
- Storage space in the form of filing cabinets, shelves or drawer cabinets
- your work equipment, for example a desktop computer or laptop
Depending on the profession and preferences, utensils such as stationery, file folders and desk pads are of course added to this equipment. However, other furniture can also be important, but this also depends on the profession.
An adjustable drawing table, for example, is required in many architectural and design professions, while a reception niche can be important for talking to customers or business partners.
So you should give a lot of thought to what you still need for standard equipment and what else might be useful for you, for example:
- a reception niche with comfortable armchairs, a small sofa and a coffee table, as well as appropriate equipment and accessories for preparation (can also serve as a resting place for breaks or creative processes)
- a drawing table with adjustable work surface for drawings or the creation of models
- a printer and accessories area, for example in a filing cabinet or free-standing
The office equipment is of course rounded off by your personal pieces. This includes, for example, works of art that give the room more atmosphere, or your personal certificates that motivate you.
Even family photos on your large desk, which has sufficient storage space, usually create an atmosphere of well-being that can be helpful at work.
Ergonomic furniture – and what you should consider when buying
As already mentioned, your office furnishings should be as ergonomic as possible so that you do not suffer from health problems and do something good for your health in the long run.
Ergonomic furniture should allow a body-compatible position when working and therefore allow a longer concentration span and more purposeful work.
Especially important is the ergonomics of your desk chair: It should not only fit your body in terms of size, but also be adjustable in many ways.
It must be possible to adjust the backrest, the seat and the armrests of the chair. Of course, such an office chair can be a bit more expensive – but the models are usually of such high quality that they can accompany you for a long time and keep you in the best possible condition.
But how should the ergonomic office chair be adjusted?
An ergonomically adjustable desk is also a good purchase for your home office – especially if you spend a large part of the day in it and spend many hours at your desk. An ergonomic desk can usually be adjusted in height and inclination.
This allows you to perform tasks while standing, for example. This is particularly good because more calories are burnt standing up than sitting down, which reduces the risk of becoming overweight due to lack of exercise.
This position also allows you to use other muscle groups and a different posture for your body, so that you have less physical discomfort.
For example, neck tensions can be avoided by regularly changing positions.
Adjusting the tilt of the desk is useful if, for example, you need to make drawings, go through documents or non-fiction books or even simply want to change position.
The right positioning
Of course, even the best office furniture does not look its best if it is placed completely the wrong way. However, incorrect placement can also lead to disruptive factors at work, so you should also think about this.
The desk can either be placed in the middle of the room as a kind of combination of desk and receiving counter, and is aligned so that you receive sunlight from the window in an indirect way.
Otherwise it can dazzle your screen, which in the long run leads to headaches. Also, the desk should be placed in such a way that fresh air does not become a draught that is in your immediate vicinity.
Once the desk has been placed and the division of the room thus appears appealing, the remaining furniture actually finds its proper place very quickly.
Shelves of a decorative nature can linger near the desk, but should not be in the way. Files and important document organizers should also be close by for quick access. For filing cabinets and the like, you can choose a close but inconspicuous place so that the sometimes bulky furniture does not sober up visually.
Everyday things, i.e. what you need every day, should be kept within easy reach. The drawers or compartments integrated into your desk are very suitable for this. But don’t fill them too full, otherwise you’ll find it hard to find important things when you need them.
Communication channels and, of course, the most important work equipment will certainly find enough space on your spacious desk.
Providing the necessary finishing touches
Once you have placed all the important furniture, you should give the room your personality and provide the necessary decorative finishing touches. After all, your office or home office should not look bare and loveless, but should motivate, invite and at the same time convey creativity.
If you have free shelf space or a particularly large amount of unused workspace, you can use it to accommodate small decorative items of a representative nature.
Small statuettes for example picture frames and books of a special kind are not necessarily expensive and look very professional. However, kitsch and collections should be avoided, as they could appear dubious.
Whatever your approach to office furnishing and whatever designs you choose, your new home office or office will certainly provide a good working atmosphere and efficient atmosphere.
Ultimately, the main thing is that you feel comfortable at work – after all, for many people the workplace is their second home.
Table of Contents
- 1 Why is the right office furnishing so important?
- 2 Being representative – how your office radiates professionalism and strength
- 3 What you actually need to furnish your office
- 4 Ergonomic furniture – and what you should consider when buying
- 5 The right positioning
- 6 Providing the necessary finishing touches
- 7 Further Lieratura: Sources and interesting links